Privacy Notice for Institutional Partner Intake (Ekalavya Hansaj)
Effective date: June 22, 2026, 4:35 am
1) Who we are
This Privacy Notice explains how Ekalavya Hansaj (“we,” “us,” “our”) collects and uses information submitted through our Institutional Partner Intake form and partnership communications.
Contact: partners@hansajekalavya.com
2) Scope
This notice applies to data submitted through the Partner Intake form, files uploaded via the intake, and follow-up communications related to partnering, contracting, onboarding, and collaboration.
This notice does not cover confidential source tips. Do not submit source identities or sensitive leads in this form.
3) Information we collect
Depending on what you submit and the partnership type, we may collect organization information, contact details, partnership goals, publishing workflow notes, security readiness signals, conflicts disclosures, and optional uploaded documents such as policies or brand guidelines.
4) How we use this information
We use intake information to evaluate partnership fit, establish points of contact, conduct proportionate due diligence, prepare agreements, coordinate onboarding, and maintain records of partner communications.
5) Legal bases (where applicable)
Where required, we rely on legitimate interests, contractual necessity, legal obligations, and consent for optional public recognition.
6) Sharing and disclosures
We do not sell partner intake data. We may share limited information with internal staff on a need-to-know basis, service providers under confidentiality, professional advisors where necessary, and authorities where legally required.
If you opt into recognition, we may publish your partner name and link as agreed. If you request a quiet partnership, we will not publish your identity unless attribution is inherently public through republication or required by law.
7) International transfers
If data is processed across borders, we apply reasonable safeguards consistent with applicable law.
8) Data retention
We retain intake records as long as needed to evaluate partnerships, maintain operational continuity, comply with legal requirements, and protect against abuse or security incidents.
9) Security
We use reasonable safeguards, but no system is perfectly secure. Avoid submitting highly sensitive information through this form.
10) Your rights
Depending on your jurisdiction, you may have rights to access, correct, delete, or object. To make a request, contact: partners@hansajekalavya.com
11) Changes
We may update this notice periodically. The latest version will be posted with an updated effective date.