1) Who we are (Data Controller)
This Privacy Notice explains how Ekalavya Hansaj (“we,” “us,” “our”) collects and uses information submitted through our Institutional Supporter Intake form and related communications.
Contact: institutional@hansajekalavya.com
2) What this notice covers
This notice applies to information you submit via the intake form, any attachments you upload, and follow‑up communications tied to support, due diligence, contracting, invoicing, and recognition preferences.
This notice does not cover confidential source tips. If you are trying to share a lead or sensitive source information, use the secure tips route where provided and do not submit source identities through this intake.
3) Information we collect
Depending on what you submit, we may collect: organization details, contact details, support intent details, due diligence details (when needed), and uploaded documents.
4) Why we collect it
We use this information to evaluate fit with independence and the no‑immunity rule, conduct proportionate screening, communicate about the intake, prepare agreements, run invoicing and payments, and apply your recognition choice if you opt in.
5) Legal bases
Processing is typically based on legitimate interests, contractual necessity, legal obligation, or consent for optional items like recognition.
6) Sanctions and compliance screening
We may screen to confirm the supporter is not tied to sanctioned economies or sanctioned persons/entities. If screening raises issues, we may request more information, decline support, or return funds.
7) How we share information
We do not sell your information. We may share limited information with internal staff who need it, professional advisors under confidentiality, and payment processors or banks for billing. If you opt into public recognition, we may publish your organization name and optional link/logo as agreed.
8) International transfers
If we store or process data across borders, we take reasonable steps to apply safeguards consistent with applicable law.
9) Data retention
We keep intake submissions only as long as needed for evaluation, agreements, accounting, compliance obligations, and protection against fraud or abuse.
10) Security
We use reasonable measures like access controls and limited internal access. No system is perfect, so please avoid including sensitive source identities.
11) Your choices and rights
Depending on your jurisdiction, you may have rights to access, correct, delete, object, restrict processing, request a copy, or withdraw consent for optional processing like recognition.
12) Updates to this notice
We may update this notice over time. The latest version will be posted on our website with an updated effective date.
Effective date: 2026-06-22 04:35:25 UTC